Kansas Childcare Assistance for Single Mothers (2025 Guide)

Last updated: September 2025

This is a real‑world, step‑by‑step guide for single moms in Kansas who need help paying for child care. It uses only official state, federal, or statewide nonprofit sources, and it puts the most important actions first.

Apply for Child Care Assistance online (DCF Self‑Service Portal). (dcf.ks.gov)

Quick help box (start here)

• Apply online now for Child Care Assistance at the Kansas DCF Self‑Service Portal. If you get stuck, call Benefits Assistance at 1‑888‑369‑4777 (Mon–Fri). DCF Online Application and Self‑Assessment. (dcf.ks.gov)
• Check if your income fits Kansas’s current Child Care Assistance limits (up to 85% of State Median Income). See the “Eligibility & Income Limits” table below and DCF’s official page. DCF Child Care Assistance overview. (dcf.ks.gov, content.dcf.ks.gov)
• Choose a provider who is DCF‑enrolled or willing to enroll and who is licensed (or an eligible relative). Search licensed programs and compliance history on KDHE’s site or call Child Care Aware to get a customized list: 1‑877‑678‑2548. KDHE compliance search • Child Care Aware Family Support Center. (khap2.kdhe.state.ks.us, ks.childcareaware.org)
• Pay your provider with your Kansas Benefits (EBT) card via POS machine, phone (IVR), or the EBT web portal. Benefits load on the 1st of the month and expire if unused after 120 days. EBT: how to pay child care providers. (dcf.ks.gov)
• Need a human locally? Find your nearest DCF Service Center and call. Examples: Wichita (316) 337‑7000; Kansas City (913) 279‑7000; Topeka/Northeast (785) 296‑2500; Garden City (620) 272‑5800; Manhattan (785) 776‑4011. Full statewide list: DCF Agency Contacts. (dcf.ks.gov)

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What changed in 2024–2025 (why most articles are outdated)

• Kansas moved initial eligibility to 85% of State Median Income (SMI) starting April 1, 2024. If you saw “250% of FPL,” that’s old. [KEESM Revision 115; Implementation memo] (content.dcf.ks.gov)
• 12‑month “Guaranteed Eligibility” is reinforced and easier to reinstate if your case closes within that period (no new application needed in most situations). Effective July 1, 2025. [KEESM Revision 120; Implementation memo] (content.dcf.ks.gov)
• COFA citizens (Marshall Islands, Micronesia, Palau) who lawfully reside in the U.S. are now “qualified” for Child Care benefits without a waiting period. [KEESM Revision 117] (content.dcf.ks.gov)
• Kansas raised provider rates in late 2023; the current maximum hourly rate chart (by county, age, and provider type) is posted by DCF. [C‑18 Maximum Hourly Child Care Benefit Rate Schedule] (content.dcf.ks.gov)
• Kansas’s state Child & Dependent Care Tax Credit equals 50% of your federal CDCTC for 2024 and beyond (nonrefundable). [K.S.A. 79‑32,111c] (ksrevisor.gov)
• As of 2024 news reports quoting DCF, Kansas is not capping caseloads and encourages families to apply (i.e., no statewide waiting list reported). Always confirm current status with DCF. [KCUR report quoting DCF] (kcur.org)

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Eligibility & income limits (Kansas DCF Child Care Assistance)

Most single mothers qualify through work, approved education/training, or (for teens) finishing high school/GED. You must live in Kansas, apply for yourself, and provide income info for your household. Children typically must be under age 13 (extensions possible for youth with disabilities or court supervision; see note). [DCF overview; KEESM July 2025 note] (dcf.ks.gov, content.dcf.ks.gov)

Kansas uses 85% of State Median Income (SMI). DCF posts maximum monthly income by family size:

Table 1. Maximum monthly income to qualify (85% of SMI)

Source: DCF Child Care Assistance page (current income chart). (dcf.ks.gov)

Important age note: If you add a new child during your 12‑month period, eligibility for all kids lines up to ensure each gets 12 full months; a child who turns 13 cannot be extended past the month of their 14th birthday, unless they have a qualifying disability or are under court supervision. [KEESM Revision 120] (content.dcf.ks.gov)

What to do if this doesn’t work:

• If you’re just over the limit, apply anyway if your income recently dropped or if childcare costs or household size changed. DCF calculates countable income and assigns a copay (family share) that may still make care affordable. [DCF overview] (dcf.ks.gov)
• Consider Head Start/Early Head Start (free) or district‑run preschool options (see “Plan B options”). (dcf.ks.gov, ksde.gov)

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How much will you pay? Your copay (Family Share Deduction)

Kansas assigns a monthly Family Share Deduction (FSD) based on income and family size—roughly “about 3% or less” of monthly gross income for many households above the poverty line. The FSD is deducted from the monthly child care benefit before funds hit your EBT card and does not increase during your 12‑month period. [Child Care in Kansas: Copays; DCF Implementation Memo] (childcareinkansas.com, content.dcf.ks.gov)

Here are examples from the current FSD schedule (F‑1). Use these to estimate your copay.

Table 2. Sample Family Share Deduction (monthly) from the current schedule (selected rows)

Source: Family Share Deduction schedule F‑1 (updated 04/2025) and statewide nonprofit summary. [KEESM Appendix F‑1 index] • [Child Care in Kansas copay page] (content.dcf.ks.gov, childcareinkansas.com)

Reality check:

• Your actual out‑of‑pocket = Copay (FSD) + any provider charges above DCF’s maximum rate + any hours not covered by your approved schedule. [KEESM 10200 (rates), C‑18 rate schedule] (content.dcf.ks.gov)

What to do if this doesn’t work:

• Ask your provider about sliding‑scale scholarships or multi‑child discounts.
• Check if a different DCF‑enrolled provider in your county charges at or below the DCF maximum (so the subsidy covers more). Use Child Care Aware’s free referral at 1‑877‑678‑2548. (ks.childcareaware.org)

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What does Kansas pay providers? (Know your county’s maximums)

DCF pays by the hour up to a county‑specific maximum, based on the child’s age and provider type. Parents choose:

• Licensed center, licensed family/group home, or eligible relative/in‑home arrangements (rules apply; see below). [DCF overview] (dcf.ks.gov)
• Kansas’s official maximums appear in the C‑18 chart. Example snapshots:

Table 3. Example maximum hourly benefit rates (you can choose lower‑cost providers; these are the caps)

Source: DCF C‑18 Maximum Hourly Child Care Benefit Rate Schedule (10/2024). (content.dcf.ks.gov)

Tip for budgeting:

• Multiply your scheduled hours by the applicable hourly cap for your county/age/provider type, then subtract your FSD to estimate your monthly EBT child care benefit. Your provider may charge more; you pay the difference. [KEESM 10200] (content.dcf.ks.gov)

What to do if this doesn’t work:

• If no licensed provider nearby fits your schedule or budget, consider an eligible relative provider (grandparent, great‑grandparent, adult sibling, aunt/uncle who does NOT live with the child). They must enroll with DCF and pass background checks. Use the official packets: Out‑of‑Home Relative Enrollment (ES‑1653) and In‑Home Child Care Enrollment (if care is in the child’s home). (content.dcf.ks.gov, dcf.ks.gov)

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How to apply (fast path)

• Submit your DCF application online. It’s the quickest route. If you prefer paper, pick one up at any DCF office or call 1‑888‑369‑4777 to have one mailed. [DCF Application for Benefits page] (dcf.ks.gov)
• Watch your mail/portal for an interview or document request. Respond within the deadline to avoid denial for “failure to provide.” (khap.kdhe.ks.gov)
• Standard processing time is up to 30 days for Child Care Assistance (7 days for Early Head Start partnership referrals). You’ll get a Notice of Action showing approval, your family share (copay), and review dates. [KEESM 1413; 1430] (content.dcf.ks.gov)
• Once approved, benefits load to your Kansas Benefits (EBT) card on the 1st each month. Pay your provider by POS device, IVR phone system, or at ebtEDGE.com. Unused balances expire after 120 days. [DCF EBT FAQ] (dcf.ks.gov)

Required documents (collect these now)

• Proof of identity for all adults (driver’s license, state ID).
• Proof of Kansas residency (lease, utility, mail).
• Proof of income (recent pay stubs, child support received, self‑employment logs).
• Proof of citizenship and date of birth for each child receiving care. (DCF requires citizenship/qualified non‑citizen status for children; COFA citizens are qualified.) [KEESM 2140/2142 update] (content.dcf.ks.gov)
• Work, school, or training schedule (and, if two adults are in the home, note that both cannot be full‑time students at the same time without another approvable need). [KEESM 2835 note] (content.dcf.ks.gov)
• Social Security numbers are NOT required for Child Care eligibility (optional for this program). [KEESM 2130; DCF state communications] (content.dcf.ks.gov)

Tips to speed it up

• Create your online account and complete the Self‑Assessment first. Then submit the application in one sitting if you can. [DCF Self‑Service] (dcf.ks.gov)
• Answer calls from “DCF” numbers and check your portal messages weekly until you’re approved.
• If your provider is not yet DCF‑enrolled, connect them to DCF’s provider enrollment forms early. [KEESM Appendix C‑12/C‑13] (content.dcf.ks.gov)

What to do if this doesn’t work:

• Call DCF Benefits Assistance at 1‑888‑369‑4777 or Customer Service at 1‑833‑765‑2003. If you get a denial, you can request a fair hearing (instructions are on your Notice of Action). [DCF Contacts; KEESM 1430] (dcf.ks.gov, content.dcf.ks.gov)

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Paying your provider with your Kansas Benefits (EBT) card

Kansas uses the EBT “child care account” to pay providers. You authorize transfers each month:

• At the provider’s POS machine.
• By phone via the IVR system (toll‑free).
• Online at ebtEDGE.com (view balances/transactions). Funds are available on the 1st of each month; unused funds expire after 120 days. You cannot withdraw child care funds as cash. [DCF EBT FAQ] (dcf.ks.gov)

What to do if this doesn’t work:

• Ask DCF for help setting up your EBT. If your benefit doesn’t fully cover the bill, you can discuss payment plans or scholarships with the provider or move to a provider charging at/below DCF’s maximum rate. (dcf.ks.gov, content.dcf.ks.gov)

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Finding and choosing a provider (with safety checks)

• Start with a customized list of openings: call Child Care Aware’s Resource Center 1‑877‑678‑2548 or search online. [Family Support Center] (ks.childcareaware.org)
• Check licensure and inspection history: use KDHE’s online Facility Compliance Search. [KDHE Licensing search] (khap2.kdhe.state.ks.us)
• If a relative will provide care, use the proper DCF enrollment packet and complete background checks. [Out‑of‑Home Relative Enrollment ES‑1653; In‑Home enrollment] (content.dcf.ks.gov, dcf.ks.gov)
• Read the Family–Provider Partnership Handbook (ES‑1656) to understand contracts, “extra charges,” and communication tips. [ES‑1656, 02/2025] (content.dcf.ks.gov)

What to do if this doesn’t work:

• If you can’t find licensed care nearby or with your work hours, ask Child Care Aware for additional searches (evening/weekend care) and consider licensed family child care homes, which often have more flexible hours. (ks.childcareaware.org)

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Processing timelines, renewals, and life changes

Table 4. Key timelines and rules

What to do if this doesn’t work:

• If processing passes 30 days without a decision, call 1‑888‑369‑4777 to check status. If you receive an adverse decision, follow your Notice of Action to request a fair hearing. (content.dcf.ks.gov)

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Plan B options if subsidy isn’t enough or you’re over income

• Head Start / Early Head Start (free): Quality programs for infants–5. Use the Kansas Head Start Association location finder or ask DCF about Kansas Early Head Start (KEHS) partnerships. [KHSA locations] • [DCF KEHS page] (ksheadstart.org, dcf.ks.gov)
• School‑district preschool (Preschool‑Aged At‑Risk): In districts with approved programs, eligible 3‑ and 4‑year‑olds are funded at 0.5 FTE for the district; seats are limited. Ask your district’s early childhood office. [KSDE Preschool Programming (2025–26)] (ksde.gov)
• Military families: If you can’t access on‑post care, Military Child Care in Your Neighborhood (MCCYN) provides fee assistance; apply via MilitaryChildCare.com and CCAoA. [Army Fee Assistance info] (childcareaware.org, armymwr.com)
• Tax credit at filing time: Kansas’s state Child & Dependent Care Credit is 50% of your federal CDCTC for 2024+ (non‑refundable), which can reduce your state tax due. [K.S.A. 79‑32,111c] (ksrevisor.gov)
• Finding licensed openings: Child Care Aware’s statewide helpline 1‑877‑678‑2548 can re‑search weekly as spots open. (ks.childcareaware.org)

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Diverse communities: practical notes

LGBTQ+ single mothers

• DCF eligibility focuses on income, residency, and need for care—family structure doesn’t limit eligibility. If domestic violence or stalking is a concern, you can claim “good cause” to delay or limit child support cooperation (documentation options include PFA orders, letters from shelters, etc.). [KEESM 2162] (content.dcf.ks.gov)

Single mothers with disabilities or with a child with disabilities

• Ask about enhanced benefit rates for children who need above‑typical care due to disability. Providers may receive higher reimbursement to meet needs. [KEESM 10200] (content.dcf.ks.gov)

Veteran or active‑duty single mothers

• Check MCCYN (fee assistance) and contact your Family Support office; Kansas’s civilian subsidy can work alongside military fee assistance depending on circumstances. [CCAoA Military] (childcareaware.org)

Immigrant/refugee single moms

• Child’s proof of citizenship/qualified non‑citizen status is required. COFA citizens (Marshallese, Micronesian, Palauan) lawfully in the U.S. are eligible without a waiting period. SSNs are not required for the child care program. [KEESM 117 update; KEESM 2130] (content.dcf.ks.gov)

Tribal citizens

• Several tribes serving Kansas operate their own CCDF child care assistance. Contact your tribe first (or if you’re in a service area): Prairie Band Potawatomi Nation (785‑966‑8331 for TTANF; childcare programs listed on PBPN site), Kickapoo Tribe in Kansas, Iowa Tribe of Kansas and Nebraska, Sac & Fox Nation of Missouri in KS/NE. ACF lists current tribal CCDF allocations. [PBPN; ACF CCDF Tribal Allocations] (pbpindiantribe.com, acf.hhs.gov)

Rural single moms

• Use Child Care Aware to search homes and centers across neighboring counties. Consider licensed family child care homes (often more flexible hours). If you truly lack options, explore relative provider enrollment. [Child Care Aware; DCF C‑15] (ks.childcareaware.org, content.dcf.ks.gov)

Single fathers

• Same eligibility rules. Use this guide as‑is.

Language access

• Paper applications and brochures are available in Spanish; DCF can arrange interpreters. EBT brochures exist in English and Spanish. [EBT brochures; DCF app page] (content.dcf.ks.gov, dcf.ks.gov)

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Local/regional resources (Kansas)

Table 5. Key contacts by region (sample—see full list)

Full list with addresses: DCF Agency Contacts. (dcf.ks.gov)

Other state‑level help:

• 1‑800‑CHILDREN helpline (1‑800‑332‑6378) for parenting resources and referrals. [All In for Kansas Kids] (allinforkansaskids.org)

Community examples (check county chapters and city United Way/211):

• YMCA programs (many sites offer financial assistance for care/camps).
• Catholic Charities of Northeast Kansas (emergency assistance; may help stabilize budgets).
• Community Action Agencies (some run Head Start/EHS). [KHSA locations list] (ksheadstart.org)

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Common mistakes to avoid

• Applying with a provider who isn’t DCF‑enrolled (or unwilling to enroll). Result: delays or out‑of‑pocket charges.
• Missing verification deadlines (DCF gives a specific date—turn things in on time to keep your application moving). (khap.kdhe.ks.gov)
• Not checking licensure/inspection history (use KDHE’s search before you sign a contract). (khap2.kdhe.state.ks.us)
• Forgetting to authorize EBT payments monthly; balances can expire after 120 days. (dcf.ks.gov)
• Assuming your copay will increase mid‑year; it generally won’t until your review (it may go down if your income drops and you report it). (childcareinkansas.com)

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Quick Reference Cheat Sheet

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Application checklist (print/save this)

• Photo ID for adults and a document showing Kansas address.
• Children’s birth certificates and citizenship/qualified status.
• Last 30 days of pay stubs (or proof of other income).
• Work/school schedule and, if applicable, proof of job search, training, or class enrollment.
• Provider info (name, license if applicable). If relative provider, their completed DCF packet.
• Your availability for an interview call and a working phone number.
• Keep copies of everything you submit and note every deadline.

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Real‑world examples (how the math can look)

Example A: Mom of 2 in Johnson County, working full‑time. One infant (center) and one preschooler (center), both full‑time (173 hours/month estimate). Provider charges equal to DCF cap.

• DCF max rates (Johnson Co., center): infant $7.33/hr\ast \ast ;preschool\ast \ast$5.51/hr. [C‑18] (content.dcf.ks.gov)
• Estimated monthly covered amount: (173×$7.33)+(173\times$5.51) ≈ $2,422.
• If her income puts her FSD at $123\ast \ast (sampleforafamilyof3),DCFloadsroughly\ast \ast$2,422 − $123=$2,299 to her EBT monthly. She pays her FSD and any provider charges above the caps. [F‑1 samples] (childcareinkansas.com)

Example B: Mom of 1 in Douglas County using a licensed home for a toddler (173 hours/month). Licensed home cap (Group 2) is **$3.37/hr\ast \ast ;estimatedcoveredamount:173\times$3.37 ≈ $583\ast \ast .IfherFSDis\ast \ast$80, DCF would load ≈ $503\ast \ast ;shepays\ast \ast$80 plus any difference if her provider’s rate is higher than the cap. [C‑18; F‑1 samples] (content.dcf.ks.gov, childcareinkansas.com)

Your numbers will vary with hours, provider type, county group, and your FSD. Use the tables and links above to run your own scenario.

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Rules most applicants miss (and how to stay eligible)

• 12‑month eligibility: you stay eligible even if income rises during the year, unless it exceeds 85% SMI. If you add a child, the 12‑month clock for the whole family shifts so the new child gets a full year. [KEESM 120] (content.dcf.ks.gov)
• Two adults in one home: both can’t be full‑time students at the same time unless another approvable need exists; one generally needs a work need. [KEESM 2835 note] (content.dcf.ks.gov)
• Child support cooperation: DCF requires cooperation with Child Support Services for absent parents, with good‑cause exceptions for safety (domestic violence, etc.). Penalties (applied at review) can affect child care eligibility if you don’t cooperate and don’t have good cause. If safety is a concern, ask about good cause immediately. [KEESM 2165; 2162] (content.dcf.ks.gov)

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If your application is delayed or denied

• First, call Benefits Assistance 1‑888‑369‑4777 to ask exactly what’s missing.
• If you get a denial or a lower approval than expected, read the Notice of Action. You can appeal (request a fair hearing). Timelines and instructions are on your notice. [KEESM 1430] (content.dcf.ks.gov)
• Ask Child Care Aware (1‑877‑678‑2548) to help you identify lower‑cost providers within the DCF caps while your case is pending. (ks.childcareaware.org)

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10 Kansas‑specific FAQs

• Is there a waiting list right now?

Kansas has reported capacity to serve more families; a DCF spokesperson told KCUR they “do not have a max caseload at this time.” Apply and let DCF decide your eligibility. [KCUR, July 2024] (kcur.org)

• How long will DCF take to make a decision?

Up to 30 days (or 7 days for Early Head Start partnership referrals). [KEESM 1413] (content.dcf.ks.gov)

• When do my monthly child care funds arrive?

On the 1st of the month, on your Kansas Benefits (EBT) card. Don’t let funds sit unused for more than 120 days. [DCF EBT FAQ] (dcf.ks.gov)

• Do I need a Social Security Number to apply?

Not for Child Care Assistance (it’s optional for this program). [KEESM 2130] (content.dcf.ks.gov)

• Can an aunt or grandparent get paid to watch my child?

Yes, if they’re an eligible out‑of‑home relative (18+, not living with the child) and enroll with DCF (background checks required). [ES‑1653 Enrollment] (content.dcf.ks.gov)

• My provider isn’t DCF‑enrolled. What now?

Ask them to enroll with DCF; share the provider enrollment forms (licensed or unregulated relative). If they won’t, choose a different provider that’s already enrolled. [KEESM Appendix C‑12/C‑13] (content.dcf.ks.gov)

• I lost my job mid‑year. Will I lose child care immediately?

No—12‑month eligibility protects you through the period (unless income exceeds 85% SMI). Report changes; DCF may adjust your plan at review. [KEESM 120] (content.dcf.ks.gov)

• My child has special needs. Are higher rates available?

Yes, DCF can authorize enhanced rates when care above typical is required. Ask your worker. [KEESM 10200] (content.dcf.ks.gov)

• How do I verify a provider’s safety record?

Use KDHE’s online Facility Compliance Search and read inspection reports. [KDHE Facility Inspection Results] (kdhe.ks.gov)

• Are there other ways to lower costs?

File your taxes and claim the federal CDCTC; Kansas also offers a state CDCTC equal to 50% of your federal credit (non‑refundable). [K.S.A. 79‑32,111c] (ksrevisor.gov)

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About This Guide

Compiled by the ASingleMother.org Editorial Team

This guide uses official sources from Kansas Department for Children and Families (DCF), Kansas Department of Health and Environment (KDHE), Kansas State Department of Education (KSDE), the U.S. Administration for Children & Families (ACF), and established statewide nonprofits (Child Care Aware of Kansas, Kansas Head Start Association). It is produced based on our Editorial Standards using only official sources, regularly updated and monitored, but not affiliated with any government agency and not a substitute for official agency guidance. Individual eligibility outcomes cannot be guaranteed. This editorial standards page was last updated August 2025.

Last verified September 2025; next review April 2026.

Please email info@asinglemother.org with corrections and we’ll respond within 72 hours.

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Disclaimer

Program rules, rates, and eligibility can change. Always confirm details with DCF or the official agency linked in this guide before making decisions. We provide sources and direct links throughout (state and federal websites, and established statewide nonprofits). If you find outdated information or broken links, report it to info@asinglemother.org for a prompt fix.

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Sources cited in this guide (selected)

• Kansas DCF: Child Care Assistance overview and income chart. (dcf.ks.gov)
• DCF Self‑Service Application portal & help pages. (dcf.ks.gov)
• DCF EBT (how to pay child care; load/expiration rules). (dcf.ks.gov)
• KEESM policy updates: 12‑month eligibility and reinstatements (Revision 120, 07/01/2025). (content.dcf.ks.gov)
• KEESM: move to 85% SMI (Revision 115, 04/01/2024; Implementation memo). (content.dcf.ks.gov)
• KEESM: application processing timelines (1413), notices (1430). (content.dcf.ks.gov)
• KEESM: provider rates policy (10200) and official rate chart (C‑18). (content.dcf.ks.gov)
• KEESM: good cause and cooperation with Child Support (2162; 2165). (content.dcf.ks.gov)
• KEESM Appendix F‑1 (Family Share Deduction) index. (content.dcf.ks.gov)
• Child Care Aware of Kansas (family support and copay explainer). (ks.childcareaware.org, childcareinkansas.com)
• KDHE: licensing & inspection search. (khap2.kdhe.state.ks.us, kdhe.ks.gov)
• KSDE: Preschool‑Aged At‑Risk (district preschool). (ksde.gov)
• Kansas Head Start Association directory. (ksheadstart.org)
• ACF tribal CCDF allocations (Kansas tribes). (acf.hhs.gov)
• Kansas state CDCTC statute (50% of federal credit). (ksrevisor.gov)
• KCUR reporting quoting DCF (caseload capacity). (kcur.org)

If you need a quick human review of your situation, start with DCF at 1‑888‑369‑4777 or Child Care Aware at 1‑877‑678‑2548.

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🏛️More Kansas Resources for Single Mothers

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